Productivity Tips: 5 Tips for Sending Email

Composing and sending emails can eat up a lot of time. Here are some tips for making your email production process more effective and efficient:

PK Tip: Making a Text List of Article Titles

Sometimes you may need to make a list of articles from your Knowbase data file to use in text form, as if you had captured the text from the Titles column of the Index Window. You could use such a list to import the titles list into another software application or to import back into Personal Knowbase as a new article.

Computer Basics: Setting a Default Printer in Windows

You can tell Windows to use a default printer for all Windows applications. You may need to change this setting if you connect a new printer. Also, unfortunately, sometimes programs interfere with this setting and change it without verifying the change with the end user, requiring you to reset it.

PK Tip: Creating Template Articles

If you frequently need to create Personal Knowbase articles with similar text fields, forms, or subheadings, you can save time and typing by creating "template" articles.

Using Personal Knowbase for Journaling

Personal Knowbase is great for keeping a diary or journal.

The software stores free-format information divided into separate notes, called "articles." You can effectively use it as a diary by creating a new article entry for each date. You can sort articles by date for chronological entries, as for a daily diary or a personal journal with irregularly-added entries.

Productivity Tips: 5 Tips for Your Email Inbox

Every year, our email inboxes get fuller and fuller. For many people, email is the preferred method of communication due to the ease of sending emails. Unlike with phone calls, both parties don't have to be available at the same time, you can send the same message to multiple recipients, and you can copy and paste blocks of text without rewriting. Here are tips for getting the deluge under control:

PK Tip: Using Personal Knowbase Where You Can't Install It

If you want to use Personal Knowbase on a computer where you can't install it, consider using the portable installation option.

Some companies do not allow you to install software on your work computer unless it's on a restricted software list. Consultants can't install their own software on clients' machines. Or you may want to use a friend's or relative's computer without making any permanent changes to their system.

The Find Dialog Box Is Non-Modal -- So What?

In all Windows software, most dialog boxes are modal. That means that once you open the dialog, you can't do anything else with that program until you close the dialog. You are forced to interact with the dialog box before returning to the main software window.

Personal Knowbase's Find dialog box is non-modal. That means that you can leave it open while doing other work with the program. You can move the dialog to the side of the screen and leave it open while doing other work in Personal Knowbase. This also applies to the related Replace dialog box.

Personal Knowbase Keyboard Shortcuts

Did you know that almost all functions in Personal Knowbase are accessible using keyboard shortcuts?

Some software users prefer doing everything with the mouse. Some users like right-click popup menus. And some prefer doing as much as possible without moving our hands off the keyboard.

PK Tip: Changing the Date Formats

Dates and times are used in several places in Personal Knowbase. Most important is the Article Date which is (optionally) shown in the Article Window and Index Window's Titles column.