Importing from a Text File

If you have a text file containing information that you want in your Personal Knowbase data file, you can create an article from the file by importing it.

To import a text file into an open data file:

•	Select the Import command from the File menu.

The Import dialog box is displayed.

•	Use the dialog box to select the folder and name of the text file you want to import.

If the name of the file you want does not have a TXT extension, select the All Files option from the Files of Type box. Any imported file without a recognized extension is treated as a text file.

•	If you want to immediately open the imported article in an Article Window, check the Open Imported Articles option.

Turn off the Open Imported Articles option if you don't want to open the newly imported article now.

•	Select the Open button.

OR Double-click on the file name in the files list.

The Keywords for Imported Articles dialog box is displayed.

•	To assign one or more keywords to the new article, type each keyword you want assigned into the New Keyword edit box and press Enter.

OR Double-click on the desired keyword in the Available Keywords list.

Each keyword selected is moved to the Assigned Keywords list.

•	When all keywords that you want to assign are listed in the Assigned Keywords list, select the OK button.

•	If your file does not have the TXT extension, you are asked to verify that you want to import this file as a text file. Select the OK button.

The file is now imported. An article is created containing the text from the file. If you checked the Open Imported Articles option, this article is displayed in an Article Window.

•	If the Article Window opened, you can modify the article now.

You may make any changes you want to the new article. The title of the article defaults to the file name which was imported. You may want to give it a more memorable title.

•	Close the Article Window by clicking on the window's close box.

If you made changes to the article, Personal Knowbase asks you to verify that you want to save the changes. Select the Yes button.

TIP:	You can import multiple files at one time by selecting multiple file names from the list box in the Import dialog box. Specified keywords are assigned to all articles created from the imported files.

For a List of Other Procedures for Importing, See:

About Importing

Related Procedures:

Assigning a Keyword to an Article

Exporting Articles to a Text File