Shared Keywords for Highlighted Articles Dialog Box

Modifies the list of keywords which are shared by all of the articles currently highlighted in the Titles column of the Index Window. This allows you to add or delete keywords for multiple articles at once.

Select keywords from the Available Keywords list or type them in the New Keyword edit box to assign them to the articles. Select the OK button to assign the keywords in the Assigned Keywords list to the highlighted articles. Select Cancel to exit without changing the keywords.

The final list of Assigned Keywords are applied to each of the articles highlighted in the Titles column, replacing only those keywords which were common to all of the highlighted articles. Any keywords which were assigned to only one or some of the highlighted articles are not affected. For example, deleting a keyword from the Assigned Keywords list deletes it from all highlighted articles, but affects no other keywords of those articles.

This dialog box is displayed when you select the Change Keywords for Article Command (Keyword Menu) from the Index Window or select the Change Keywords for Highlighted Articles command from the right-click pop-up menu from the Titles column or from the Preview Pane when it is showing keywords.

You can resize this dialog box by dragging the bottom edge of the window.

Keyword Boxes

New Keyword

Type a keyword here and press Enter to add it to the Assigned Keywords list. You may type an existing keyword or a new keyword which is not yet in the Index. If you press Enter when the New Keyword line is empty, the dialog box closes and the specified keywords are applied.

Available Keywords List

This list shows all of the keywords in the current data file except those which are in the Assigned Keywords list. Select keywords from this list to assign to the highlighted articles.

Assigned Keywords List

This is the list of keywords which are currently shared by all of the articles highlighted in the Titles column. Add keywords to this list from the New Keyword edit box or from the Available Keywords list. To remove a keyword from this list, highlight the keyword and press the Del key.

For more information on various ways to move keywords between keyword lists, see Selecting Keywords.

Keyword Groups

Filter Button

Click this button to display an optional Keyword Groups list to the left of the Available Keywords list. Click the button again to hide the Keyword Groups list.

Keyword Groups List

This optional list shows all of the keyword groups in the current data file.

Highlight the name of a keyword group to reduce the keywords showing in the Available Keywords list to only those belonging to that group. Highlight multiple group names to show the keywords which are members of any of the highlighted groups.

To un-highlight (or highlight) a single group, hold down the Ctrl key while clicking the group's name.

Clear Button

Removes all keywords from the Assigned Keywords list.