Deleting All Unused Keywords

By running the compaction process, you can locate and remove keywords from the current data file which are not assigned to any article.

•	Close any data file currently opened by selecting the Close command from the File menu.

If no file is open, the Close command does not appear.

•	Select the Compact command from the File menu.

The Compact Which File dialog box is displayed.

•	Select the folder where your data file is stored.

•	Type the name of the data file you want to compact in the File Name edit box.

OR Select the data file from the list box to compact that file.

•	Press Enter OR select the Open button.

The Save Compacted File As dialog box is displayed.

•	Select the folder where you want the compacted data file to be written.

•	Type the name for the compacted data file in the File Name edit box.

OR Select a name for the file from the list box.

You may select the same name as you did in the Compact Which File dialog box. In that case, the new compacted file overwrites the original file. If you select the same file name, Personal Knowbase asks you to verify that you want to replace the original file. Select the Yes button.

Now, Personal Knowbase asks if you want to remove any unused keywords from the data file. Select the Yes button to remove the keywords or the No button to leave them in the data file.

Personal Knowbase now compacts your data file and informs you when the compaction is completed.

Related Procedures:

Deleting a Keyword from an Article

Deleting a Keyword from the Data File

Listing the Number of Articles for Each Keyword